School Secretary Resume Sample

A School Secretary is responsible for taking care of clerical tasks that help ensure that schools run smoothly. Duties include handling phone calls, faxing documents, scheduling appointments, creating/distributing memos, helping to organize school events and meetings, managing supply orders and inventory levels, ordering office supplies as needed, maintaining attendance records, assisting with student discipline proceedings as needed. The top skills for this position are customer service flexibility, effective communication skills, computer skills including proficient use of Microsoft Office software (particularly Excel), staying organized, attention to detail, as well as a willingness to perform repetitive tasks. A high school diploma or equivalent is required but most employers will expect previous secretarial experience from applicants.

The Best School Secretary Resume Samples

These are some examples of accomplishments we have handpicked from real School Secretary resumes for your reference.

School Secretary

  • Direct liaison between administration, faculty, students, and parents.
  • Responsible for all new registrations of students from Pre-K to 5th grade including classroom placement.
  • Maintain all student records: admissions, discharges, report cards, and immunizations.
  • Maintained student school records; responded to parent, student, and teacher queries.
  • Provided clerical support and office management function for the central administration, school counselors, and teacher salary personnel.

School Secretary

  • Engage and interact with staff, parents, and students of the school community assuring that all concerns and needs are addressed and guided toward resolution.
  • Excellent recordkeeping skills managing personnel data and school-wide payroll for 80+ staff members.
  • Perform secretarial tasks for the school administration team, such as scheduling and following up with appointments, creating and sending correspondence, updating daily attendance schedules, and maintaining all pertinent materials in accordance with the NYC Chancellor’s Regulations.
  • Assist with the functions of pupil personnel enrollment services, including but not limited to, registering, transferring, and maintaining required documentation of all enrolled students.
  • Coordinated the creation of school-wide grade rosters; effectively communicated information and performed related administrative duties in areas of enrollment, certification, and records.

School Secretary

  • Perform daily office activities including correspondence, typing, faxing, filing, and all data management.
  • Conduct background checks of volunteers and entered document information as part of the Virtus program.
  • Placed book orders through the Newark Board of Education People Soft program.
  • Answer telephone calls in a professional manner and delivers precise messages.
  • Organized classroom projects; successfully managed a diverse group of commuters and students with varying academic abilities.

School Secretary

  • Perform daily office activities including correspondence, typing, faxing, filing, and all data management.
  • Conduct background checks of volunteers and entered document information as part of the Virtus program.
  • Placed book orders through the Newark Board of Education People Soft program.
  • Answer telephone calls in a professional manner and delivers precise messages.
  • Scheduled parent conferences for new students; prepared agendas for parents regarding testing sessions, supplemental instructional services, class scheduling locations, and counseling concerns.

School Secretary

  • Provided exceptional customer service to all administration, teachers, support staff, parents, and students.
  • Organized systems and reports for smooth daily operations of the attendance office.
  • Successfully communicated with staff about decisions, changes, and other relevant information on a timely basis.
  • Maintained positive and cooperative working relationships with staff and students.
  • Met the demands of an ever-changing environment and supported an administrative team of nine principals, with tact and efficiency.

School Secretary

  • Typed correspondence, calendars, and handbooks as requested by school Principals.
  • Managed Revolving Accounts for Preschool/Extended Day Kindergarten Programs.
  • Organized, maintained, and updated student databases, records, and files according to established procedures.
  • Quickly adapted to changes in the volume of daily work, ranging from receiving twenty calls a day to completing over twenty thousand calls annually.
  • Successfully managed multiple projects, including preparing oral and written reports regarding student registration.

School Secretary

  • Scheduled all parent conferences, playground, and classroom aides schedules, formulated early release, rainy day, and/or hot day schedules, and planned all field trips including arranging for reservations and transportation and payment to the venue.
  • Maintained budget including classified staff salary, supply, and state and federal grant monies.
  • Recruited, interviewed, and hired classified staff and processed all paperwork for classified and certificated staff’s hiring, resignations, salary and tuition reimbursement, leaves of absence, contracts, and funding changes.
  • Assisted employees with varied personal needs as part of cohesive support staff; coordinated departmental activities to meet monthly goals.
  • Provided accurate data for employee evaluation reports; promptly answered questions on different subjects as part of a managerial communication plan; responded quickly to administrative requests.

School Secretary

  • Develop course materials, such as exam questions or homework problems.
  • Participated in professional development opportunities and applied the concepts to the classroom and school activities (overseeing fundraisers).
  • Performed administrative duties including accounts payable and receivable.
  • Developed curriculum and established and managed a program through which students deliver morning mail to staff, effectively reducing mailer/response time.
  • Conducted effective training programs for office personnel which enhanced efficiency in handling and responding to telephone, customer, parent, and student inquiries; streamlined workflow during peak business periods.

School Secretary

  • Direct liaison between administration, faculty, students, and parents.
  • Responsible for all new registrations of students from Pre-K to 5th grade including classroom placement.
  • Maintain all student records: admissions, discharges, report cards, and immunizations.
  • Delivered innovative customer service to the customer base by addressing accreditation standards and answering accreditation surveys; met with the state accreditation team for two years.
  • Enabled staff to handle daily operations by coordinating more than three hundred meetings per semester by using various technology equipment including software applications from scheduling and meeting facilities to computerized text communications.

School Secretary

  • Engage and interact with staff, parents, and students of the school community assuring that all concerns and needs are addressed and guided toward resolution.
  • Excellent recordkeeping skills managing personnel data and school-wide payroll for 80+ staff members.
  • Perform secretarial tasks for the school administration team, such as scheduling and following up with appointments, creating and sending correspondence, updating daily attendance schedules, and maintaining all pertinent materials in accordance with the NYC Chancellor’s Regulations.
  • Assist with the functions of pupil personnel enrollment services, including but not limited to, registering, transferring, and maintaining required documentation of all enrolled students.
  • Designed and implemented a database containing student academic information.

School Secretary

  • Perform daily office activities including correspondence, typing, faxing, filing, and all data management.
  • Conduct background checks of volunteers and entered document information as part of the Virtus program.
  • Placed book orders through the Newark Board of Education People Soft program.
  • Answer telephone calls in a professional manner and delivers precise messages.
  • Effectively gather information and complete documents for e-rate money for the school.

School Secretary

  • Organized and maintained all school records such as attendance and the school lunch program.
  • Managed and maintained school correspondence records and students’ grades.
  • Provided administrative assistance to the Principal and teaching staff.
  • Scheduled appointments for the Educational Specialist, Program Administrator, and Case Workers.
  • Secured over $100,000 in grants from local and national charitable foundations to aid at-risk students.

How to Become a Successful School Secretary?

There is no formal education requirement for this position, and what is required by the individual school varies greatly depending on its size. A smaller school will likely be fine with a high school diploma or a GED but larger schools may want an associate’s or more in education or a certificate from a secretary program.

Once you are hired a lot of your work will depend greatly on what kind of school you work for and how big it is. Large schools will generally pay better, but you will be much busier as many students will have lots of paperwork and require a great deal of management to succeed.

There is a security aspect to your job as well, as the secretary is typically the one to check-in guests and students who are arriving at unusual times. As people always want students to be safe, the procedures you are told to follow will be of critical importance, as violating them can put many people at risk.

Students will often want you to be someone they can go to for advice as well. As such developing skills in mentorship will make you an invaluable resource for students as well as a beloved figure, and being organized will help you keep their documents in order so that extra work is needed.

Wrap Up

While a school’s primary goal will always be education, this requires a great deal of administration to accomplish, as students and parents need to be in the system and there is a lot of paperwork involved in this. A school secretary manages the front desk and helps to keep everything organized and running smoothly.

Hope these samples gave you an idea of what your resume should look like and some tips on how to make sure that your resume stands out from the rest.

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