Managing a company of any size requires a lot of documentation for everything from records that need to be kept for historical purposes to those that need to be moved to the proper place in a day to day basis. A file clerk handles all of this, working with everything from finances to ensure employees are paid to consumer complaints.
How to Become a Successful File Clerk?
- Though the official track to this position has no educational requirements, most companies will want you to have a degree in business or finance, or some similar program that will give you skills in organization and an understanding of business records so you can file properly.
- Generally you will begin by working with a more limited range of documents, due to financial records and budgets being considered private and secure information that will need experience to handle. In the meantime you will likely handle a great deal of scheduling and similar documentation.
- Once you prove you can handle finances, being organized and neat will be of incredible importance. The company needs a careful record of all its transactions in case anything happens in the future, and if something becomes an issue then being able to prove things with physical proof can save the day.
Being organized means that not only do you not lose documents, you also put them in a system that makes them easy to bring up when needed. So things need to be accessible, easy to read, and easy to find. Doing this will make you valuable to your employer both now and in the far future.
The Best File Clerk Resume Samples
These are some examples of job descriptions we have handpicked from real File Clerk resumes for your reference.
- Checked all incoming materials and categorized them alphabetically.
- Was responsible for gathering files from other departments and retrieving stored files as needed.
- Removed outdated documents as per the company file maintenance procedures.
- Improved company organization by monitoring the queue environment and equipment, responding to emails promptly, and fulfilling requests.
- Boosted customer ratings by resolving problem tickets while providing timely updates.
- Acquired multiple professional relationships by collaborating with and notifying manager.
- Reduced errors by classifying catalogs and maintaining a library of computer files according to content, purpose, user, date, and other criteria.
- Accurately file patient documentation in appropriate file locations.
- Retrieve and forward patient records to doctors, hospitals, lawyers as well as patients.
- Use internal computer systems to track documents and deliver to other departments.
- Copy documents as necessary and file according to instructions.
- Currently working as a long term temp for Katena Products in Denville, N.J. as a file clerk organizing and updating daily all domestic and international files.
- Responsible for mailing out all domestic invoices as well and adding the invoice to the current customers file so all records are up to date.
- Assist the Customer Service department as needed with any projects that need to be completed.
- Sort or classify information according to guidelines, such as content, purpose, user criteria, or chronological, alphabetical, or numerical order.
- Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.
- Review files, records, and other documents to obtain information to respond to requests.
- Maintain and update filing, inventory, mailing, and database systems, either manually or using a computer.
- Filing all incoming mail after the case managers have reviewed them and was seen by the appropriate attorney in charge of the case.
- Provide callers with information such as company addresses, directions to the company location, company fax numbers, company website, and other related information.
- Assist with other related clerical duties such as photocopying, and faxing.
- Create and maintain legal cases by filing daily correspondence, attorney notes, legal research, indexing pleadings.
- Interface with department management, lead sectaries, record personnel, lawyers, and support staff to exchange information, attend and participate in meetings.
- Organize and create folders, general filing, court documents, preparation of materials for offsite storage.
- Manually collected and filed over 3,000 active and graduate student files within seven months for Rutgers School of Health Related Professions and School of Nursing.
- Maintained cleanliness of the file room and ensured all confidential documents were kept safe.
- Sorted out and purged old files in consultation with senior authorities.
- Scanned documents and created current and graduate student file inventory lists.
- Properly handling, distributing, and disposing of patients’ medical images/records.
- Communicating with patients and doctors to fulfill patients’ individual medical needs.
- Efficiently operating various computer software to print, store, and distribute images.
- Answered a multi-line telephone, directed calls, answered questions and took detailed messages.
- Performed data entry in a timely efficient manner and provided general office support for file clerk supervisor, office events or as needed.
- Assisted attorneys with filing, boxing, moving, locating and organizing trial documentation as well as troubleshooting any problems with lost files, online filing system, etc.
- Managed and maintained files in accordance with filing system in paper or electronically so they remain updated and easily accessible.
- Compiled, copied, sorted, and filed records of office activities, business transactions and other activities.
- Operated postage equipment that registered the weight of packages, and applied meter postage to outgoing mail.
- Maintained the upkeep of the office monitoring stock of office supplies and reports when there are shortages.
- Kept records of materials filed or removed, using logbooks or computers, adding new material to file records, and creating new records as necessary.
- Perform general office duties such as typing, operating office machines, and sorting mail, tracking materials removed from files in order to ensure that borrowed files are returned, gathering materials to be filed from departments and employees.
- Place materials into storage receptacles, such as file cabinets, boxes, bins, or drawers, according to classification and identification information.