Medical Records Clerks organize and manage all medical records for patients. They are responsible for updating files, transferring documents to different forms or media (paper or digital), using computer software programs to file the information, and re-filing it upon request. The top skills required for this position are organizational abilities, excellent written communication skills, customer service abilities, data entry speeds of 30 WPM or more, active listening skills (ability to listen carefully and understand what is being communicated), problem-solving techniques. A high school diploma or equivalent is required; previous experience in an administrative role can be helpful but not necessary.
The Best Medical Records Clerk Resume Samples
These are some examples of accomplishments we have handpicked from real Medical Records Clerk resumes for your reference.
Medical Records Clerk
- Review records for completeness, accuracy, and compliance with regulations.
- Retrieve patient medical records for physicians, technicians, or other medical personnel.
- Release information to persons or agencies according to HIPAA regulations.
- Protect the security of medical records to ensure that confidentiality is maintained.
- Maintained strict confidentiality of all patient information; received appreciation from the Medical Director for contributions to the hospital’s fine reputation for high patient satisfaction.
Medical Records Clerk
- Admission Clerk-input information in the computer pertaining to the patients.
- Central Supply Personal-ordered and distributed supplies for the building.
- Medical Records Coordinator -oversees the day-to-day operation of the patient’s medical files.
- Streamlined administrative procedures, devised an updated filing system, and reorganized manual records in accord with hospital guidelines, allowing for increased efficiency in workflow.
- Processed files without errors or delays in quality or quantity.
Medical Records Clerk
- Performed clerical functions of healthcare documents such as scanned, verifying, and importing documents into the Electronic Medical records system.
- Performed quality review on all scanned documents to ensure quality and correctness.
- Reported deficits found and followed up on documents that required maintenance requests.
- Experienced and familiarized with archived records and patients’ consent to release their information in compliance with governmental standards procedural rules and regulations.
- Ensured that patients were seen by physicians within prescribed time frames through timely notifying physicians of test results, lab results, and prescriptions.
Medical Records Clerk
- Research client medical records for validation of authorized signatures and information.
- Obtain information from policyholders to verify the accuracy of their accounts.
- Maintained a constant rapport with various health insurance companies in transmitting new insurance policy client records.
- Achieved award for excellence; evaluated, coded, and tracked more than 300 medical charts daily.
- Secured and administered patient medical files from physician’s office, hospital, and lab through a series of computerized operations.
Medical Records Clerk
- Maintained all medical records information both in paper files in the file room as well as on the electronic filing system.
- Coordinated compliance with subpoena requests with the office’s legal counsel.
- Accessed the electronic record for diagnostic and pharmacological information and medical reports.
- Verified accuracy of physician prescriptions to ensure that drugs were accurately ordered according to the patients’ needs.
- Processed new employees’ records via computer terminal; ensured that all information was correct before beginning employment.
Medical Records Clerk
- Performed clerical tasks such as photocopying, faxing, mailing, sorting/distributing documents in regard to patients.
- Organized Medical Records clerk with the ability to adapt to changing environments and demands.
- Strong attention to detail, professional telephone etiquette, and organization skills.
- Performed daily cross-referencing on medication sets to ensure that prescriptions were not duplicated or ordered in excessively high doses.
- Prepared daily count reports detailing the total number of medications ordered by physicians or total cost per day and within budget ranges.
Medical Records Clerk
- Organized Medical Records clerk with the ability to adapt to changing environments and demands.
- Strong attention to detail, professional telephone etiquette, and organization skills.
- Prepared patient charts, admissions, and consent forms accurately and neatly for the health care facility while maintaining
- patient and physician confidentiality.
- Verified insurance coverage of patients who had applied for medical assistance.
Medical Records Clerk
- Researched privacy law and applicable medical terminology revisions and conducted training sessions for other associates.
- Ensured accuracy of insurance data, medical terminology, and coding.
- Computer literate with knowledge of window-based applications, medical office software programs.
- Sorted and distributed mail to physicians, clinics, and hospitals; filed and retrieved patient files.
- Developed a computerized database for tracking hospital admissions, laboratory results, x-rays, and other pertinent data.
Medical Records Clerk
- Released information to individuals, and agencies in compliance with appropriate regulations.
- Maintained confidentially of all client information in accordance with HIPPA guidelines.
- Answered phone calls from clients and took messages when necessary for the nursing staff.
- Installed new software for the hospital’s inventory management system and trained staff in its use.
- Aided in establishing protocols for the hospital’s policies and procedures manual; implemented policy changes to reduce errors in computer systems.
Medical Records Clerk
- Review medical records for completion and accuracy of providers’ information.
- Locate, sign out, and deliver medical records requested by facility departments.
- Operate computer to enter data, retrieve correspondence and transcription reports.
- Analyzed medical records and obtained medical results from patients in a timely manner.
- Obtained pertinent patient information and entered it into an electronic medical record system.
Medical Records Clerk
- Transport of medical records to and from units within confidentiality is maintained.
- Review records for completeness, accuracy, and compliance with regulations.
- Retrieve patient medical records for physicians, technicians, or other medical personnel.
- Release information to persons or agencies according to regulations.
- Performed a multitude of tasks in a fast-paced, busy environment to ensure that all clerical requirements were met.
Medical Records Clerk
- Registered incoming patients, set up appointments, obtaining all the necessary patient medical records from various physician’s offices.
- Verified health insurance coverage, obtaining referrals, and pre-certifications for diagnostic testing.
- Coordinated communication between physicians and vendors, organizing their daily messages, and assisting their clerical needs.
- Received outstanding job performance awards for excellence in customer service; frequently maintained client satisfaction levels above 90%.
- Implemented procedures that ensured the security and confidentiality of patient information.
How to Become a Successful Medical Records Clerk?
Most clerks typically have a High School Diploma, GED, or equivalent. It is preferred for one to have an Associate Degree and to have previous coursework in data systems, health care reimbursement, or health administration. You must have knowledge of HIPAA medical privacy regulations. On-job continuing education courses to keep informed of best practices and evolving technologies is important to maintain as well.
Clerks must have a minimum of 0-2 years of experience in a similar role and have advanced understanding of medical terminology and administrative processes. Having knowledge in general office software and programs such as Microsoft Office is definitely a plus to have. You also must have knowledge and skill in the use of office appliances such as scanners, faxes, and electronic health record technologies.
In this role, you should have outstanding communication and interpersonal abilities. It is important to have strong attention to detail along with great organizational skills. You also must be able to handle multiple projects at the same time.
Clerks must have exceptional customer service skills and the ability to work as part of a health care team.
To be successful in this role, you must be able to respond to requests in a fast-paced environment and prepare new patient charts, gather documents and information from paper sources or electronic health records.
You must be able to have attention to detail in ensuring medical records are assembled in standard order with accuracy and completeness. Finally, Clerks must be able to perform miscellaneous clerical tasks as need, i.e. answering phone calls, faxing documents, and patient check ins.
Wrap Up
Medical Records Clerk are important in the healthcare system for creating new medical records and retrieving existing records by gathering appropriate record folders and contents. A Medical Records Clerk verifies patient information from a variety of sources and databases. Management of patient files and typically works in health care facilities such as hospitals or clinics.
Hope these samples gave you an idea of what your resume should look like and some tips on how to make sure that your resume stands out from the rest.
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