Executive Administrative Assistant Resume Sample

An Executive Administrative Assistant provides support for senior members of an organization. Duties include providing administrative support, performing general office tasks, scheduling appointments and meetings, arranging travel plans, managing expense reports, and handling other miscellaneous business duties. The top skills for this position are communication skills, writing skills, interpersonal skills, problem-solving skills, computer software programs. A bachelor’s degree in a related field is required to be considered for this position along with previous administrative assistant or customer service experience.

The Best Executive Administrative Assistant Resume Samples

These are some examples of accomplishments we have handpicked from real Executive Administrative Assistant resumes for your reference.

Executive Administrative Assistant

  • Responsible for a wide range of duties pertaining to the Bureau Deputy Commissioner and Senior Leadership Team.
  • Provide administrative support foreseeing needs and proactively resolving issues.
  • Maintain the complex and constantly changing professional calendars of the leadership team strategically structuring schedules to avoid meeting conflicts and to ensure they are prepared and on time.
  • Ran a team of administrative staff providing general management and support.
  • Assisted company owners with the administrative management of corporate accounts.

Executive Administrative Assistant

  • Organize and schedule on-site and off-site meetings and conferences, ensuring appropriate facilities, documentation, and equipment are available.
  • Respond to voicemail, e-mail, and traditional mail on behalf of and as directed by the team.
  • Draft correspondence and communicate to internal and external audiences and individuals on behalf of the SLT. Prepare meeting agendas, take notes at meetings, and relate relevant information to appropriate individuals.
  • Responded to numerous communications in a timely fashion; effectively scheduled meetings performed continuous communication with customers and presented meetings successfully.
  • Managed employment of contractors for the company’s office design and construction projects.

Executive Administrative Assistant

  • Compile information and prepare reports on assigned projects.
  • Develop and maintain an accurate and complete filing system to assure critical priorities are communicated.
  • Works with the Bureau of Public Affairs with anything that requires Bureau representation.
  • Managed annual training budgets for twenty-four employees in preparation for project completion, including training schedules, materials, equipment needs, and expenses.
  • Collaborated with colleagues to prepare and process governmental legislation for submission for signature.

Executive Administrative Assistant

  • Arrange Tours and Presentations of Wastewater Treatment Plants with non-profit organizations, elected officials, and other interested groups.
  • Ensures the Bureau is represented professionally and in an effective manner.
  • Arranges interviews for the Deputy Commissioner, including radio, television, and newsprint.
  • Initiated the saving of scanned personnel actions for the Bureau HRA, all of the confidential material.
  • Demonstrated effective problem solving and performance by resolving the close to 1,000 phone calls and voicemails my office received daily.

Executive Administrative Assistant

  • Handle the tracking of newly appointed Civil Servants to ensure probationary correspondence and appraisals are completed within a timely manner.
  • Work with Labor Relations ensuring the Bureau’s Union Shop Stewards/Delegates are informed and excused to attend Union meetings.
  • Set up interviews, sometimes with a high volume of candidates to be interviewed while using the NYC Employee Self Service program.
  • Resolved an ongoing payroll problem by simplifying the employee handbook and maintaining records.
  • Worked with management to establish a new staff assistant position, recruiting a highly qualified individual, then supervised her performance through one year of on-the-job training.

Executive Administrative Assistant

  •  Initiate evaluations on Employee Self Service for senior leadership and track the progress of evaluations to ensure on-time completion.
  • Supervises all aspects of the Bureau’s administrative support team.
  • Lead training of several administrative staff in different aspects of Bureau activities.
  • Received an outstanding annual performance award; established clear lines of authority in a department that previously lacked direction.
  • Provided Executive Assistant to four sales managers.

Executive Administrative Assistant

  • Assign and oversee day-to-day tasks to ensure completeness and correctness.
  • Report daily flows from the wastewater treatment plants for regulatory compliance.
  • Primary lead on a biannual update to the Agency Commissioner on a wide range of operations performance metrics for 14 wastewater treatment plants and 96 pumping stations.
  • Effectively scheduled appointments with 100+ clients per day and maintaining contact lists.
  • Presented monthly reports to major clients regarding sales activity, customer satisfaction, and sales volume projections.

Executive Administrative Assistant

  • Maintaining a calm and inviting customer service demeanor.
  • Maintaining centralized supply and maintenance orders
  • Supporting the company President as needed through creating detailed donor reports, typing dictations, placing and screening calls, assisting with new technology, etc.
  • Brought in $65 million in new accounts for five years; promoted as a Top Executive by the Major Corporate Client as a result of outstanding sales performance.
  • Trained new employees and provide quality assurance for office equipment for one year; acclaimed for outstanding performance by the four Vice Presidents I supported.

Executive Administrative Assistant

  • Performed executive and administrative duties, including answering the phone, filing, and data entry while maintaining company standards.
  • Performed data entry, including typing, transcribing, and scanning various documents.
  • Maintain confidentially regarding sensitive data, client lists, and financial information.
  • Provided exceptional comprehensive and proactive support to assistant general manager and general manager.
  • Excellent time management skills through prioritization while completing duties as a project coordinator, executive assistant, and receptionist.

Executive Administrative Assistant

  • Maintain conference rooms and meeting schedules; escort clients upon arrival.
  • Keep printers/copiers/faxes stocked and place service calls when necessary.
  • Order and set up food as necessary for onsite meetings, employee events, and other special occasions.
  • Provide occasional administrative assistance to internal departments.
  • Accurately scheduled company meetings and appointments; completed all tasks within the deadline.

Executive Administrative Assistant

  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Researching and conducting data to prepare documents for review of the owner.
  • Proven excellent performance in increasing productivity of office staff through effective supervision; received the award for attaining the highest production level on the team.
  • A clear understanding of corporate structure, policies, goals, and objectives; adept at briefing new employees regarding the organization’s operations and culture.

Executive Administrative Assistant

  • Provide a high level of support to the Chairman of the Department of Surgery as well as the Assistant Directors in the Business Office for the Department of Surgery.
  • Act as the gatekeeper to filter visitors, callers, requests for meetings, and know when to schedule or put the request through to the Chairman/Business Office.
  • Conduct work procedures and activities in accordance with university regulations.
  • Event and conference coordination including catering, presentations, itineraries, programs, ordering flowers, designing invitations, and maintaining detailed spreadsheets for mailing invites.
  • Accurately made notes while on conference calls with executives; efficiently relayed information to next-level staff members.

Wrap Up

Resumes are a crucial aspect of any job search. In order to make a good first impression, it is important that your resume be formatted and written professionally.

Hope these samples gave you an idea of what your resume should look like and some tips on how to make sure that your resume stands out from the rest.

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