Executive Administrative Assistant Resume Sample

These are some examples of job descriptions we have handpicked from real Executive Administrative Assistant resumes for your reference.

Executive Administrative Assistant

  • Responsible for a wide range of duties pertaining to the Bureau Deputy Commissioner and Senior Leadership Team.
  • Provide administrative support foreseeing needs and proactively resolving issues.
  • Maintain the complex and constantly changing professional calendars of the leadership team strategically structuring schedules to avoid meeting conflicts and to ensure they are prepared and on time.

Executive Administrative Assistant

  • Organize and schedule on-site and off-site meetings and conferences, ensuring appropriate facilities, documentation, and equipment are available.
  • Respond to voicemail, e-mail, and traditional mail on behalf of and as directed by the team.
  • Draft correspondence and communicate to internal and external audiences and individuals on behalf of the SLT. Prepare meeting agendas, take notes at meetings, and relate relevant information to appropriate individuals.

Executive Administrative Assistant

  • Compile information and prepare reports on assigned projects.
  • Develop and maintain an accurate and complete filing system to assure critical priorities are communicated.
  • Works with the Bureau of Public Affairs with anything that requires Bureau representation.

Executive Administrative Assistant

  • Arrange Tours and Presentations of Wastewater Treatment Plants with non-profit organizations, elected officials and other interested groups.
  • Ensures the Bureau is represented professionally and in an effective manner.
  • Arranges interviews for the Deputy Commissioner, including radio, television and newsprint.
  • Initiated the saving of scanned personnel actions for the Bureau HRA, all of confidential material.

Executive Administrative Assistant

  • Handle the tracking of newly appointed Civil Servants to ensure probationary correspondence and appraisals are completed within a timely manner.
  • Work with Labor Relations ensuring the Bureau’s Union Shop Stewards/Delegates are informed and excused to attend Union meetings.
  • Set up interviews, sometimes with high volume of candidates to be interviewed while using the NYC Employee Self Service program.

Executive Administrative Assistant

  •  Initiate evaluations on Employee Self Service for senior leadership and track the progress of evaluations to ensure on-time completion.
  • Supervises all aspects of the Bureau’s administrative support team.
  • Lead training of several administrative staff in different aspects of Bureau activities.

Executive Administrative Assistant

  • Assign and oversee day-to-day tasks to ensure completeness and correctness.
  • Report daily flows from the wastewater treatment plants for regulatory compliance.
  • Primary lead on biannual update to the Agency Commissioner on a wide range of operations performance metrics for 14 wastewater treatment plants and 96 pumping stations.

Executive Administrative Assistant

  • Maintaining a calm and inviting customer service demeanor.
  • Maintaining centralized supply and maintenance orders
  • Supporting the company President as needed through creating detailed donor reports, typing dictations, placing and screening calls, assisting with new technology, etc.

Executive Administrative Assistant

  • Performed executive and administrative duties, including answering phone, filing, and data entry while maintaining company standards.
  • Performed data entry, including the typing, transcribing and scanning various documents.
  • Maintain confidentially regarding sensitive date, client list and financial information.
  • Provided exceptional comprehensive and proactive support to assistant general manager and general manager.

Executive Administrative Assistant

  • Maintain conference rooms and meeting schedules; escort clients upon arrival.
  • Keep printers/copiers/faxes stocked and place service calls when necessary.
  • Order and set up food as necessary for onsite meetings, employee events, and other special occasions.
  • Provide occasional administrative assistance to internal departments.

Executive Administrative Assistant

  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages. 
  • Researching and conducting data to prepare documents for review of owner.

Executive Administrative Assistant

  • Provide a high level of support to the Chairman of the Department of Surgery as well as the Assistant Directors in the Business Office for the Department of Surgery.
  • Act as the gatekeeper to filter visitors, callers, requests for meetings and knowing when to schedule or put the request through to the Chairman/Business Office.
  • Conduct work procedures and activities in accordance with university regulations.
  • Event and conference coordination including catering, presentations, itineraries, programs, ordering flowers, designing invitations and maintaining detailed spreadsheets for mailing invites.

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