An Administrative Secretary is responsible for performing general office duties such as filing, faxing, typing documents, and scheduling meetings. The top skills for this position are organization, communication, scheduling, time management, attention to detail, and multi-tasking. There is a degree of flexibility in these positions as they can be performed at a distance or online, but paid training is often provided. The minimum educational requirement is a high school diploma, but employers may prefer an associate degree.
The Best Administrative Secretary Resume Samples
These are some examples of accomplishments we have handpicked from real Administrative Secretary resumes for your reference.
Administrative Secretary
- Planned agency events and coordinated conference room reservations.
- Served as a liaison with other departments and divisions in the resolution of day-to-day administrative and operational issues.
- Scheduled employee interviews and maintained information spreadsheets.
- Compiled and submitted monthly financial reports and documents to the Auditor’s Office.
- Fulfilled responsibilities in a timely, friendly, and thorough manner.
Administrative Secretary
- Answer phone calls that come through on the switchboard system, check voicemail, direct and screen calls as necessary.
- Assist families and juveniles when they come in for appointments and report to Juvenile Probation Officers.
- Prepare Deferred Prosecution Agreement orders for probation officers and set up folders for Court Ordered Probation.
- Developed, administered, and maintained an emergency contact system for personnel.
- Captured letters and memos from over 200 recipients for the purpose of tracking correspondence to retain a record of sent materials.
Administrative Secretary
- Prepared and organized paperwork and other materials as needed for meetings, office scheduling, and event calendars.
- Composed, edited, and distributed tenant newsletters and managed routine correspondence.
- Greeted and welcomed appointed guests and assisted in meeting coordination.
- Performed various administrative duties such as operating phone systems, faxing, copying, printing, scanning, and mailing.
- Accurately transcribed over 100 questionnaires for the Social Security Administration in order to process disability benefits.
Administrative Secretary
- Responsibilities include, scanning, retrieving, filing, and entering information into the electronic patient medical record.
- Responsible for inventory of medications, ordering medication, validating expiration dates of medication, and maintaining an adequate supply of medications.
- Maintain training, education, and licensure of staff members.
- Cooperated with other employees to arrange schedules and approved vacation leaves as needed; was trusted by management with opening mail and answering phones during vacation periods.
- Provided general administrative assistance to Management, including the supervision of the office staff.
Administrative Secretary
- Coordinate monthly expense reporting and invoices; reconcile credit card accounts.
- Enter data into a customized database using Access to record invoice and expense payment status.
- Assist in budget preparation and analyzes previous year’s budget expenditures.
- Assess and improve processes and department procedures to reduce inefficiencies, expenses, and improve workflow.
- Modernize manual procedures to digital or web-based processes saving the Firm $3,000 annually on resources and past due payment fees.
Administrative Secretary
- Coordinate Directors’ work schedule; provide detailed information to Veterans seeking college information.
- Coordinate meetings as requested by the Director and provide insight into upcoming meetings.
- Keep the department in an organized working environment by keeping track of office inventory.
- Provided superior service to established clients by handling special projects and correspondence requests.
- Managed numerous administrative details pertaining to corporate meetings, training, and special events; supervised setup of event locations as well as all related supplies.
Administrative Secretary
- Respond to background inquiries by gathering, reviewing, and mailing necessary information.
- Prepare letters, memos, and other written communication, as directed by the director.
- Anticipate supervisor’s commitments and make arrangements necessary to meet commitments, subject to approval by the director.
- Determined and implemented an alternative method for record retrieval that resulted in a more efficient workflow of corporate records.
- Handled countless clerical duties during office relocation; often provided assistance to coworkers during peak times, whether employee or client.
Administrative Secretary
- Schedule and confirm patient diagnostic appointments, surgeries, and medical consultations.
- Compile and record medical charts, reports, and correspondence, using a typewriter or personal computer.
- Receive and route messages and documents such as laboratory results to appropriate staff.
- Greet visitors, ascertain the purpose of visit, and direct them to appropriate staff.
- Interview patients in order to complete documents, case histories, and forms such as intake and insurance forms.
Administrative Secretary
- Managed a wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.
- Managed and maintained areas of administrative work including data entry, receptionist duties, file organization, and staff leaves and absences.
- Implemented a reading program to increase student fluency and support school reading programs.
- Managed information and correspondence for over 2,000 administrative matters.
- Received in-depth knowledge of governmental regulations regarding travel, expense, and procurement.
Administrative Secretary
- Assumed the responsibilities of the Office Manager ensuring there were no gaps in business processes and to function in this adjunct role to promote departmental cohesion.
- Served as communication hub ensuring smooth and efficient office operations.
- Established administrative best practices and protocols to promote efficiency.
- Supervised 3 work-study interns approved timesheets, scheduling office hours based on department needs, and ensured proper task dissemination and completion.
- Provided support for a staff of 17-20 professors and 100 students; assisted students with orientation and reimbursement processes and facilitated monthly staff meetings to address department needs.
Administrative Secretary
- Cohesively working with the Administrative team providing them secretarial support by analyzing and strategizing to improve efficiency.
- Responsible for creating academic schedules, disciplinary records, and reconciliation reports, as well as responsible for scheduling, coordinating, and preparing for special events.
- Data entry for student registration, preparation of student reports, forms, and publications for school and Administrators.
- Effective in handling clerical duties by typing documents, managing spreadsheets, and scanning documents.
- Given excellent performance ratings by clients.
Administrative Secretary
- Managed the Cardiopulmonary Department, including greeting visitors and responding to telephone and personal requests for information.
- Designed electronic file systems and maintained electronic and paper files.
- Maintained the front desk and reception area in a neat and organized fashion.
- completely trained to data entry; accurate completion of work within time frames; completed work in a timely manner – improved job performance while on the job.
- Managed multiple projects and tasks simultaneously, prioritizing duties and delegating work to assistants.
How to Become a Successful Administrative Secretary?
There are no official requirements to become an administrative secretary, but experience in the field is very valuable to employers, along with a degree in communications or a certificate from a training course in secretary work, all of which will give you the basic skills you need to succeed.
After a brief training period you will begin working under supervision, and what kind of work you will be doing depends a lot on what your supervisor needs to be done. Handling their calls, scheduling their meetings, drafting up emails, and greeting visitors will be just some of the tasks you can expect to perform.
Being polite and having excellent people skills in every media will be your greatest asset. Whether it’s over the phone or in an email, you want to be professional and polite to everyone you work with, even if they aren’t quite happy themselves. This will make you easier to work with as well.
Being flexible and thinking fast is also a good skill to have, as your supervisor may run into travel conflicts or cancellations and need your assistance to get where they need to be. Clever thinking can save the day and get them moving again, and make your boss quite grateful to you going forward.
Wrap Up
The first person you see before meeting a high-level employee at an office is usually their secretary, who handles scheduling and greets visitors before they meet the supervisor. Behind the scenes, an administrative assistant also handles communication and expenses for their superiors, scheduling their travel and ensuring they are compensated for the cost.
Hope these samples gave you an idea of what your resume should look like and some tips on how to make sure that your resume stands out from the rest.
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